Accounting
Manual transaction categorization, chasing clients for documents, re-keying data from PDFs into your software. None of this is skilled accounting work. It is volume work that scales badly and burns out your staff every March.
We build AI systems that handle the repetitive parts: extracting data from source documents, categorizing transactions with confidence scores, sending client follow-ups, and answering tax research questions from your own knowledge base.
Tell us about your busiest workflow.
Six specific systems for document work, client management, and tax season operations.
Bank feed data flows through an AI categorization layer that assigns categories with a confidence score. High-confidence transactions post automatically; edge cases route to a human review queue.
Upload receipts, invoices, 1099s, and W-2s in any format, the AI extracts vendor, amount, date, and line items into a structured record. Eliminates manual data entry from paper and PDF source documents.
New client onboarding questionnaire captures entity details, prior-year figures, and document preferences. The AI pre-populates the engagement letter and generates the initial client document checklist.
Search across IRS publications, state tax code, and prior client memos in plain language. Answers include citations. Updated when you add new source documents to the knowledge base.
Matches incoming invoices against purchase orders, flags duplicates, and sends payment reminder sequences at defined intervals. Reduces the time accounts payable staff spend chasing paperwork.
Sends status updates during tax season, follows up on outstanding document requests, and escalates to the preparer if a client is unresponsive after a set number of attempts.
Firms fully satisfied with existing software
QuickBooks has AI categorization features. Karbon has workflow automation. If those tools cover your workflow adequately, the math on a custom build does not work in your favor. We build when the off-shelf tools do not fit, typically because your workflow has enough edge cases, client complexity, or volume that generic automation breaks down.
Tell us which part of your workflow consumes the most staff hours during busy season. We will reply within one business day with a rough scope and price range.